Accounts Payable

Entering AP Bills
  • Create AP Bills manually, or auto fill most details by linking the Bill to a related PO.
  • Depending on user preferences, auto Create an AP Bill when a PO to a Supplier is received in full. (To help track and project cash flow needs).
  • View the status (received/not recieved) of an associated PO from the AP Bill screen. View the PO with 1 click.
  • Auto reconcilation of whether or not the Bill matches with an associated PO.
  • Auto fill of the Payment Terms, Due Date, and default GL Debit and Credit account (based on the Supplier or Vendor selected).
  • Option to allocate the GL debits across multiple GL Accounts.
  • Apply multipile AP Bills to 1 PO or mutliple PO's to 1 AP Bill.
  • Auto updating of Inventory Costs associated to a Bill and PO when the PO item price is updated (if the item is a special order).
  • Auto calculation of AP Bill discounts, when applicable.
  • Ability to enter a 'Projected Payment Date' for more realistic cash flow analysis (vs just analysis by the 'Due Date').
Tracking and Paying AP Bills (and Projected Cash Flow)
  • Search for 1 (or a group of) AP Bills by multiple searching methods.
  • Manage Amount Owed to Each Supplier or Vendor
  • Display Aged Payable Balances
  • Pay Multiple Invoices With One Check
  • Allocate Check Amount Across Multiple Invoices
  • Maintain Credit Balances With Suppliers
  • Display Overdue Bills and their Due Dates
  • Print Lists of Bills Coming Due By Custom Time Period
  • Visually Pay By Check, Credit Card or Other
  • Many Other PO, Expense Management, and Payables Reports
  • Pay All Vendors/Create Multiple Checks with Few Keystrokes